Steps to Forming a New Student Organization

1. Discuss the purpose of the new student organization with the Student Organizations Coordinator in the NUC room 150. (COMPLETE)
   
2. Schedule and advertise an informational meeting to inform the campus community about your new student organization and meet with potential members. (not required) (COMPLETE)

3. Complete the Petition for Consideration of Campus Student Organizations. (PENDING)

4. Create a constitution for your organization. A listing of required wording in the constitution can be found in this packet. The Vice President for Student Affairs must authorize exceptions to this wording. (COMPLETE)

5. Identify an advisor and have them sign the advisor agreement form. Main advisor must be a full-time faculty or staff member at UCO. (PENDING)

6. If any affiliation will exist with a department or national organization, obtain a letter from the national organization or academic department requesting approval. In addition, for social Greek letter organizations, a letter from the UCO Interfraternity Council, National Pan-Hellenic Council, Panhellenic Council and/or the Greek Advisor approving the colonization of a new chapter on campus. (N/A)

7. Submit all of the following required materials to the UCOSA office. (PENDING)

   a. Petition for Consideration of Student Organizations

   b. An organization constitution

   c. An Advisor Agreement Form, listing at least one full-time faculty or staff member who will be serving as advisor. Additional advisors may be added from on and off campus.

8. Once all the materials have been submitted, the Student Organizations Coordinator will review the application packet. If all is in order, he or she will approve the application and forward all materials to the UCO Student Association (UCOSA) with a recommendation of recognition of the organization. (PENDING)

9. Organizations should allow up to a 60-day consideration and facilitation period by UCOSA. Once received, the Senate will propose a bill asking for the organization to be recognized. The bill is first approved through the Senate, followed by the House of Representatives. If there are no issues or questions, the bodies approve the organization for recognition. Once approved, a letter requesting university recognition will be written by UCOSA to the Vice President for Student Affairs. (PENDING)

10. The Vice President for Student Affairs will give final written administrative approval. (PENDING)

11. Once everything is approved, the organization must submit the Officer Update Form to UCOSA to initiate active status. (PENDING)

Remember, for an organization to remain active, UCOSA must have current versions of the following on file at all times: 1) Organization constitution, 2) Officer Update form, and 3) Advisor Agreement form. If any of these become out-of-date, the organization can be placed into “inactive status.” In addition, an officer and the faculty/staff advisor of the organization must attend an annual Student Organization Orientation (for updates on policy, etc.).